A well-organized online meeting platform is vital for an efficient, smooth meeting experience. A platform must have features that enable participants to work effectively to record ideas and tasks and share them with remote teams. It should also offer tools to record notes in real-time, sharing a digital whiteboard and creating mind maps and Kanban boards to illustrate the progress of projects. It is also essential to take into consideration the ability to plan ahead and the reliability and uptime of the platform.
The most well-known video conference platforms are Skype, Zoom, Webex and Google Hangouts. Google Hangouts, a free tool, allows instant messaging, video calling for up to ten people, and collaborative document-sharing. It can be used to host team meetings, webinars, and video conferences. It works with other Google apps and services and provides HD video streaming as well as screen sharing, cloud recordings, breakout rooms, as well as other. Its interface is easy to use and simple but it’s susceptible to audio and display issues, buffering delays, and dropped calls.
Other features that you should look for in a reputable online meeting platform are the capability to create and manage a meeting agenda, and to add participants. Certain platforms let you drag and drop files into your virtual meeting room. This is great for UX designers who want to utilize their wireframing tools within the same virtual meeting space, or software engineers that can share a link to a code repository or a new feature. Also, you should look for an application which allows you to effortlessly access documents, applications, and websites. This allows team members to quickly access screenshots, notes from previous meetings or bug trackers without having to leave the meeting.
