If you’re pitching investors or closing an M&A deal or sharing information with business https://dataroomus.com/virtual-data-room-providers-secure-your-files-online/ partners, having a well-organized online repository can make a huge difference. Investors don’t have the time to sift through a jumble of documents or deal with files that aren’t properly formatted. They’re looking for a clean professional presentation of their sensitive information that’s easy to read on any device.

To speed up workflow and provide third parties with the most current and accurate information adhere to these best practices for your online repository:

Uploading and Organizing files

Utilize operating procedures to determine which documents go in the VDR and what they are called. A consistent name and folder structure aid in the search for and manage documents. Tags and metadata also provide the context of documents, making it easier to the search and filtering.

Permission Setting

Create permission settings for various kinds of users (admin corporate employees investors, clients etc.).) to prevent access by unauthorized users, and improve the security of your repository. Fence view mode is a fantastic option if you have sensitive or private information. It blocks users from downloading documents and printing them, saving them, or even taking pictures.

Monitoring Activity

Make sure you have an audit trail that is tamper-proof of activity in your VDR by setting up custom reports that are emailed to the project’s key managers on a recurring schedule. FirmRoom for instance, provides detailed document analytics in its reporting, making it easy for teams to monitor the user’s involvement with the repository. This helps to ensure better follow-up and streamlined communication with stakeholders.