Conducting a board of director meeting allows the leaders of your company to discuss the company’s future take important decisions and nail down company policies. Your meetings’ success depends on the quality of your discussions and how strong your board is. Board meetings let you track your organization’s progress and establish important performance indicators.
A well-crafted agenda will help guide your board discussions and keep the meeting productive, efficient and on track. Directors should be prepared for each board meeting by reading the agenda and board documents sent out in advance of the meeting. This is a standard procedure and ensures that each director is able to participate in productive discussions.
The chair must confirm that there is a quorum present when the meeting begins. This typically is done with a roll call which will determine who are in attendance to legally conduct business.
The board should then be able to hear the reports of special and permanent committees. The board members will then be able to ask questions and discuss the information presented. Based on the subject the board might be able to make a decision right away or it may need more time to study the issue and come up with the most effective solution.
Directors must respect their fellow directors’ opinions and avoid body language, whispering, or notes that undermine someone else’s opinions. Directors should pay attention and only speak when they are asked to.
