http://boardmeetingplatform.blog/company-secretarys-role-in-board-management-and-what-it-means

When planning an online board meeting, organizers need to be aware of the latest technological requirements. The best way to do this is to try out any new technology with the group before the scheduled time. This is a routine practice among many board members, and it helps to avoid any audio-visual problems that may occur during the meeting. It is also not unusual for certain members to have a designated person to help with any issues.

Organisers must make sure that all participants have the ability to access the meeting, regardless of location or device. This can be achieved by disseminating additional information prior to the meeting starts with an editable agenda or board management software. During the meeting, it’s crucial to promote participation by allowing for attendees from remote locations to share their thoughts via chat or even voice comments. It is essential to adhere to the rules of board meetings and to not interrupt other board members during their speaking time.

It is important that the discussion stays on the topic and that the board remains focused on its goals. Limiting the length of each item can help to achieve this. You can also determine the goal of each item in the discussion for example, making a decision, brainstorming ideas, or sharing an update. Another method to manage the discussion is by creating an agenda prior to the meeting and indicating the desired length of each item.

It is also essential to record the outcomes of each discussion. Also, it is important to include the names of all participants. Prior to distribution, the minutes should be reviewed and proofread.